Fiji 5 Ma'afu Street Junior Accountant (Projects)  South Pacific Employment
Tuesday, April 23, 2019  
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Job Ref: SPE 2380

Category: Finance

Country: Fiji

Location: 5 Ma'afu Street

Position: Junior Accountant (Projects)

Salary: Unspecified

Job Description:

BACKGROUND

The Junior Accountant (Projects) will oversee the project financials of the IUCN Oceania Regional Office to ensure that business services are accomplished in an effective, efficient and timely manner and in compliance with all legislative, policy and procedural guidelines of IUCN,as applicable

JOB DESCRIPTION The specific duties of this position include, but are not limited to, the following:

-Maintain proper filing of project specific file with updated documentation including agreements, budgets, reports, Internal Agreements, staff time sheets , correspondence with donor, implementing partners, contractors and other relevant documents; -Review expenditure vouchers to ensure compliance with donor guidelines and IUCN policies and procedures; -Ensure that reports from implementing partners, sub-contractors, consultants and others are received and reconciled in accordance with schedules in agreements, are in compliance with donor and IUCN guidelines. -Review and reconcile expenditure claims (and supporting vouchers) from hosting agencies and or any implementing partners and reconcile with advances made; -Receive, review and prepare request funds transfers to implementing partners in accordance with agreements, budgets, expenditure reports and cash flow forecasts; -Receive timesheets and prepare staff time charges for approval by the Project Manager/s. Ensure staff time invoices are checked against internal agreements prior to approval by the Project Manager/s); -Maintain lists for equipment purchased for the project, disseminate to project manager, partners, implementing agencies as required, and undertake occasional validation stock takes; -Assist and perform reconciliation of project bank accounts, and project balance sheet accounts on a monthly basis and prepare adjusting entries as required; -Prepare and disseminate project management reports to Project Manager/s on a monthly basis or as required and correspond with donors, implementing partners, sub-contractors, consultants and others in relation to financial and contract management issues; -Assist in monitoring exchange rate fluctuations and advise the Project Manager/s on the impact on the project budget and activities; -Update budget with actual expenditures each month, monitor expenditure trends and advise the Project Manager/s accordingly; -Assist and undertake budget reviews and the preparation of the annual budget and work plan in consultation with the Project Manager/s; -Assist in preparation of travel arrangements and other project related activities as required by the Project Manager/s; -Assist and provide input into the preparation of all implementation agreements with partners, sub-contractors, consultants and others to ensure IUCN and donor guidelines on expenditures, reporting, assets, insurances and other matters are addressed; -Maintain a timetable for all project agreements -Visit project sites, including those of hosting agencies and implementing partners to review expenditure records, contracts, timesheets and other support documents, conduct trainings in IUCN policies and procedures, donor guidelines, taxation and other compliance related matters; -Arrange and manage internal and external audits of the project finances, including audits required of sub-grantees, in accordance with IUCN policies and procedures and donor requirements; -Assist in providing training and guidance to grantee's and IUCN staff in terms of IUCN policies and procedures and donor requirements where necessary. -Carry out any other relevant task required by, and mutually agreed with, the line manager/s and or Regional Head of Finance & Administration, Oceania

REQUIREMENTS • Advanced University Degree in Accounting and Information System. A Post-graduate Diploma in Accounting would be a distinct advantage

• At least 2 – 3 years of experience in Project accounting with a proven track experience in project and budget management

• Proficient in the use of ERP accounting software or any prominent accounting software

• Willingness to maintain a balance between the operational demands and the strategic aspects of the post

• Fluent in English (verbal/written) with excellent communication and presentation skills

• Proficient in using office applications (MS Word/Excel/PowerPoint) and other web-based management systems

• Ability to travel as and when required



Listing Date: February 03, 2019

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